Personal Assistant

About the role

We are looking for a Personal Assistant who is organised, detail-oriented, proactive, and has a good sense of social media, content and current trends.

This is not a purely administrative PA role. You will be involved in day-to-day scheduling, content creation, shoots, events, client coordination, travel arrangements, as well as both personal and company-related matters.

KEY RESPONSIBILITIES

📱 Content & Social Media

* Keep up with current social media trends, especially Instagram, TikTok and XiaoHongShu

* Contribute ideas for content, campaigns, videos and shoots

* Assist with scriptwriting, captions and content copy

* Basic photography/videography and short-form video editing skills are preferred

* Assist during content shoots and ensure everything required is prepared

* Keep track of content schedules, deliverables and deadlines

📅 Schedule & Personal Assistance

* Plan and organise daily and weekly schedules

* Manage appointments, meetings, calendars and important dates

* Keep track of deadlines and proactively provide reminders

* Maintain to-do lists and follow up on outstanding matters

* Arrange outstation trips and travel, including transportation, accommodation and schedules

* Assist with both personal and company-related matters

* Proactively follow up on tasks without having to be reminded

💻 Client & Administrative Coordination

* Liaise with clients, brands, suppliers and other relevant parties

* Handle and follow up on emails and WhatsApp messages

* Create and coordinate WhatsApp groups when required

* Prepare, organise and manage basic documents and files

* Follow up on collaborations, deliverables, required information and deadlines

* Assist with basic coordination of quotations, invoices, agreements and other documents

🎬 Events, Livestreams & Shoots

* Assist in planning and preparing for events, outstation trips, livestreams and content shoots

* Coordinate with clients, vendors and internal team members

* Prepare checklists, timelines and required materials

* Provide on-site assistance during events, livestreams and shoots

* Handle unexpected arrangements or changes when necessary

* Follow up on outstanding matters after events or shoots

WHAT WE’RE LOOKING FOR

✓ Good written and spoken English & Chinese

✓ Detail-oriented, patient and responsible

✓ Strong communication and coordination skills

✓ Good time management and ability to manage multiple deadlines

✓ Proactive and able to work independently

✓ Good sense of social media, content and current trends

✓ Basic photography, videography or video editing skills will be an advantage

✓ Comfortable with occasional changes in working hours due to events, outstation trips, livestreams or shoots

✓ Must be able to drive and have own transportation

✓ Must be comfortable around large dogs, as you will frequently be around my big dog, Lele

✓ Must be comfortable around children and genuinely enjoy interacting with them

✓ Able to handle personal and company information with discretion and confidentiality

WORKING HOURS & BENEFITS

⏰ 8 working hours per day

Working hours may vary depending on events, outstation trips, livestreams or shooting schedules.

* Annual Leave

* EPF

* SOCSO

* EIS

* Public Holidays / Rest Days in accordance with company policy and applicable Malaysian employment regulations

* Event and outstation arrangements will be communicated in advance

📍 Work Location: Johor Bahru Area

If you are someone who is organised, proactive, creative and enjoys social media & content, we would love to hear from you!

To apply, please provide:

1. Resume / CV

2. Expected Salary

3. Earliest Available Starting Date

4. Portfolio of any content creation, copywriting, photography, videography or video editing work, if available