Personal Assistant

About Shaffico

Shaffico Pty Ltd is an Adelaide-based business specialising in international food, commodities, and mining sector material trading. We import and trade food products, particularly rice, and we are growing into industrial chemicals and IT services. Our work takes us across Australia and to overseas markets, and we are looking for a capable, organised person to collaborate closely with the Director and support the business day to day.

The role

As Personal Assistant, you will be the Director's right hand, both in the office and on the road. Your responsibilities will include:

• Managing the Director's diary, correspondence, calls, and emails
• Organising travel, including flights, accommodation, itineraries, and visa documentation, for domestic and international trips
• Travelling with the Director to meetings, supplier visits, ports, and trade events
• Preparing and filing trade documentation such as quotations, letters of intent, invoices, and shipping paperwork
• Consulting with suppliers, buyers, freight forwarders, and government agencies
• Supporting general administration, record keeping, and basic bookkeeping tasks
• Helping with communication with Chinese-speaking suppliers and buyers where required

About you

Essential

• Willingness and ability to travel overseas and interstate at short notice.
• Written and spoken English.
• Strong organisational skills and diligence
• Confident with Microsoft Office/Google Workspace and comfortable learning new systems (we use Xero)
• Discreet, dependable, and able to work independently.
• Current driver's licence

Desirable

• Spoken and written Chinese (Mandarin or Cantonese)
• Experience in administration, trade, import/export, or planning
• Knowledge of trade documentation (CIF/FOB terms, bills of lading, certificates of origin)
• Experience with payroll, bookkeeping, or compliance tasks

What we offer

• Company vehicle
• Company mobile phone
• Accommodation assistance may be available for the right candidate.
• Visa sponsorship (Subclass 482) or other visa support available for suitable candidates who need it.
• A varied role with exposure to international trade and the chance to grow with an expanding business.

How to apply

Send your resume and a short cover letter to [email protected] with the subject line "Personal Assistant – Application". Please state your current work rights in Australia and, if applicable, your language skills.

Only shortlisted candidates will be contacted.

Shaffico Pty Ltd is an equal opportunity employer.

Job Type: Full-time

Pay: From $59,000.00 per year

Benefits:

• Company car
• Free drinks
• Professional development assistance
• Profit sharing
• Travel reimbursement
• Visa sponsorship

Language:

• Chinese, English (Preferred)

Willingness to travel:

• 50% (Preferred)

Work Location: In person