Personal Assistant

Job Summary

We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating internal communication. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to help our leadership stay focused on strategic priorities. This paid position offers a dynamic environment where your multitasking abilities and attention to detail will make a meaningful impact.

Duties

• Manage and coordinate complex calendars, schedule meetings, and organize appointments for executives using Microsoft Outlook Calendar and other productivity software
• Handle business travel arrangements including flights, accommodations, transportation, and itineraries with precision and professionalism
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes ensuring accuracy and clarity
• Facilitate internal communication by drafting emails, memos, and announcements while maintaining confidentiality of sensitive information
• Organize company events, meetings, and conferences from planning stages through execution to ensure seamless experiences
• Oversee office management tasks such as filing, data entry, managing multi-line phone systems, and maintaining office supplies inventory
• Collaborate with C-suite executives on project coordination, tracking deadlines, and ensuring timely completion of tasks

Requirements

• Proven experience as a Personal Assistant or Executive Assistant supporting senior leadership in a fast-paced environment
• Strong organizational skills with the ability to prioritize tasks effectively and multitask efficiently
• Excellent written and verbal communication skills with professional phone etiquette
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and video conferencing tools such as Zoom or Teams
• Experience with QuickBooks for bookkeeping and financial record keeping is preferred
• Demonstrated ability to handle confidential information discreetly and responsibly
• Technical proficiency in office management tools including data entry systems and document signing platforms like DocuSign
• Ability to coordinate projects independently while collaborating effectively with team members across departments
• Exceptional time management skills with a keen eye for detail in proofreading and organizing events

Join us as a Personal Assistant where your proactive approach will empower our leadership team to excel! Your dedication to organization, communication excellence, and technical savvy will be instrumental in driving our success forward.

Pay: $15.00 - $20.00 per hour

Work Location: Hybrid remote in Port Saint Lucie, FL 34986