Personal Assistant

Position Summary

The Greater ME is seeking a dependable, professional, highly organized Personal Assistant to support the owner with daily business and personal administrative responsibilities. The ideal candidate will be trustworthy, discreet, proactive, and capable of managing multiple priorities in a growing lifestyle, fashion, and personal-development brand.

This position requires someone who can anticipate needs, protect confidential information, communicate professionally, and help the owner remain organized and focused.

Primary Responsibilities

• Manage the owner’s daily calendar, appointments, meetings, reminders, and travel arrangements.
• Organize emails, telephone calls, documents, receipts, and important business records.
• Prepare correspondence, meeting notes, reports, presentations, and other documents.
• Track assignments, deadlines, payments, orders, and follow-up items.
• Communicate with vendors, contractors, customers, business partners, and team members on the owner’s behalf.
• Schedule and coordinate meetings, product appointments, events, photo shoots, live-selling shows, and promotional activities.
• Assist with merchandise orders, inventory records, product samples, shipping, returns, and vendor follow-up.
• Help coordinate content, social-media activities, website updates, and marketing projects with the appropriate service providers.
• Conduct basic research on products, vendors, events, travel, and business opportunities.
• Maintain organized digital and physical files.
• Run approved personal and business errands when necessary.
• Help prepare the owner for meetings and ensure that required documents and materials are available.
• Maintain strict confidentiality regarding the owner’s personal life, finances, business plans, customer information, and intellectual property.
• Perform other reasonable duties needed to support the owner and the continued growth of The Greater ME.

Required Qualifications

• Previous experience as a personal assistant, executive assistant, administrative assistant, or office coordinator is preferred.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Comfortable using email, calendars, Microsoft Office, Google Workspace, smartphones, and online business platforms.
• Ability to work independently, follow instructions, and complete assignments on time.
• Professional appearance, positive attitude, and excellent judgment.
• Reliable transportation and a valid driver’s license may be required.
• Willingness to work occasional evenings or weekends for special events, travel, or live-selling activities.
• Interest in fashion, beauty, merchandise, branding, e-commerce, or personal development is a plus.

Preferred Personal Qualities

The successful candidate will be:

• Loyal, honest, and dependable.
• Detail-oriented and highly organized.
• Calm under pressure.
• Resourceful and solutions-focused.
• Respectful of professional boundaries.
• Comfortable working directly with the owner.
• Flexible and able to adjust as business priorities change.
• Supportive of The Greater ME’s mission of becoming, believing, and being the greatest version of yourself.

Confidentiality and Professional Conduct

Because this position involves direct access to the owner’s business and personal affairs, the selected candidate may be required to sign a confidentiality and nondisclosure agreement. All company information, designs, vendor relationships, customer records, passwords, financial information, and future business plans must remain confidential during and after.

Pay: From $15.00 per hour

Work Location: In person