Personal Assistant (总裁助理)

Executive & Administrative Support 行政及执行支持

• Provide professional and confidential administrative assistance to the COO, including managing schedules, appointments, travel arrangements, and meeting coordination.
  为COO提供专业及保密的行政协助，包括日程安排、预约、出差安排及会议协调。

• Manage incoming mail, emails, and correspondence, ensuring timely responses and proper documentation.
  管理来信、电子邮件及各类往来文件，确保及时回复及妥善归档。

Strategic & Operational Support 战略及运营支持

• Collaborate with the COO on business planning, key projects, and operational oversight to gain exposure to decision-making processes and strategic execution.
  协助COO参与业务规划、重点项目及运营管理，了解企业决策过程及战略执行。

• Monitor the progress of various initiatives, follow up on assigned tasks, and ensure timelines and objectives are met.
  跟进各项工作计划的进展，追踪相关负责人所分配的任务，并确保工作按时完成及达到预定目标。

Project & Task Management 项目及任务管理

• Support the COO in tracking tasks and projects, ensuring appropriate prioritization with respect to deadlines and organizational developments.
  协助COO跟进任务及项目，根据截止日期及公司业务发展情况进行合理的优先级安排。
• Conduct preliminary research, background studies, market analysis, and data compilation to support planning and informed decision-making.
  进行初步资料搜集、背景调查、市场分析及数据整理，为业务规划及管理层决策提供支持。

Cross-Functional Collaboration 跨部门协调

• Work closely with internal departments (HR, Finance, Sales, Supply Chain, etc.) and external stakeholders to ensure smooth information flow and alignment of business goals.
  与公司内部各部门（人力资源、财务、销售、供应链等）及外部相关人员密切合作，确保信息顺畅传递及业务目标一致。
• Coordinate with various teams to support operational efficiency and resolve cross-departmental challenges.
  协调各部门之间的工作，以提升运营效率，并协助解决跨部门问题。

Communication & Liaison 沟通及联络

• Act as the point of contact between the COO and employees, clients, and external partners, managing communication with professionalism and discretion.
  作为COO与员工、客户及外部合作伙伴之间的沟通联络窗口，以专业及谨慎的方式处理相关沟通事项。
• Prepare and review presentations, business reports, briefing notes, minutes of meetings, and documents required for board or operational reviews.
  准备及审核简报、业务报告、汇报资料、会议记录，以及董事会或运营检讨所需的相关文件。

Business Visit Coordination 业务考察及出差协调

• Accompany the COO to branches or project sites to monitor and report on business activities, operational efficiency, and staff performance.
  陪同COO前往各分行或项目现场，了解及监督业务运作、运营效率及员工工作表现，并进行相关汇报。

Leadership Development 领导力发展

• Participate in job rotations and assignments designed to prepare for future leadership or managerial roles within the company.
  参与公司安排的岗位轮调及专项工作，为未来担任管理层或领导职务做好准备。

Organizational Process & Support 组织流程及行政支持

• Learn various processes in all departments and assist personnel when required.
  学习及了解各部门的工作流程，并在需要时协助相关人员。
• Ensure consistent and efficient interaction with all employees across the organization.
  确保与公司各部门及员工之间保持一致、高效及良好的沟通与协作。

Professional Conduct 专业操守

• Demonstrate poise, tact, and sound judgment under pressure while maintaining confidentiality at all times.
  在压力下保持沉着、谨慎及良好的判断力，并始终严格遵守保密原则。
• Perform any other relevant duties or special assignments as required by the management.
  根据管理层要求，执行其他相关工作职责或特别指派的任务。

Requirements:

• Minimum 1 year of relevant working experience. 具备至少1年相关工作经验。
• Good written and spoken English and Chinese. Candidates proficient in Chinese are preferred, as the role requires effective communication with clients from China.
  具备良好的中英文书写及口语沟通能力。由于工作需要与中国客户进行有效沟通，具备良好中文沟通能力者优先。
• Pleasant personality with strong interpersonal and communication skills, together with excellent organizational, planning, coordination, and time management skills.
  性格开朗，具备良好的人际关系及沟通能力，并拥有优秀的组织、规划、协调及时间管理能力。
• Applicants must be willing to travel as required by the business. 能够配合公司业务需要出差。
• Fresh graduates with strong potential, a positive attitude, willingness to learn, and a strong sense of responsibility are encouraged to apply.
  欢迎具备发展潜力、积极主动、学习意愿强及责任心强的应届毕业生申请。