Personal Assistant

The role

• Oversee the Director's daily calendar, business schedules, and personal itineraries
• Arrange complex domestic and international travel itineraries, including flights, accommodation, visas, and ground transportation
• Organize and execute personal and public events, including guest relations, material preparation, and vendor/event logistics
• Assist with visa applications, passport renewals, medical appointments, and insurance claims.
• Support family events and private gatherings as needed.
• Provide comprehensive executive support to the Director, balancing business operations, stakeholder communication, and family/personal matters.
• Handle business correspondence, draft client emails, and assist with translation during client meetings and negotiations.
• Support ad-hoc business projects as needed.

Qualifications & Requirements

• Minimum 8 years of experience in a combined EA/PA or similar dual-support role.
• Experience supporting C-level executives and their families is highly preferred.
• Prior experience in a fast-paced, multinational, or family office environment is an advantage.
• Excellent organizational and time management skills, with the ability to prioritize and multitask.
• Strong written and verbal communication skills in English, Cantonese, and Mandarin (fluency required).
• High level of discretion, confidentiality, and trustworthiness.
• Proactive, resourceful, and able to anticipate needs.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling tools.
• Ability to work independently and remain calm under pressure.
• Flexible and adaptable to changing schedules and last-minute requests.
• Detail-oriented with a “can-do” attitude.
• Mature, patient, and emotionally intelligent.

For further details, please contact Ashleigh Liu or send across your details to ••••@charlottefrank.com.

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Personal data collected will be used for recruitment purposes only

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By applying for this position, you consent to the collection, use and disclosure of your personal data to Charlotte Frank Recruitment Ltd. and all relevant third parties for the purpose of processing your application for this job position. You understand and acknowledge that your personal data will be processed in accordance with our Privacy Policy https://www.charlottefrank.com/privacy-policy