Personal Assistant

About the role

This role supports the Managing Director by managing schedules, meetings, travel, and various assignments. You will prepare documents, data, presentations, reports, and executive summaries to support executive meetings and decision-making. You will coordinate and follow up on action items with relevant departments, summarizing progress and key issues for management. You will also support the preparation of data and documents for company projects and key initiatives, maintain executive and company records with accuracy and confidentiality, and undertake other duties as assigned.

Key responsibilities

• Manage and organize the Managing Director's schedule, meetings, travel, and assignments
• Prepare documents, data, presentations, reports, and executive summaries to support meetings and executive decision-making
• Coordinate and follow up on action items with relevant departments and summarize progress and key issues for management
• Support the preparation of data and documents for company projects and key initiatives
• Maintain executive and company records with accuracy, care, and confidentiality
• Undertake other duties as assigned by management

About you

• Bachelor's degree or higher in Business Administration, Management, Secretarial Studies, English, or related field
• At least 3 years of experience as a Personal Assistant (PA), Executive Assistant, Executive Secretary, or Executive Coordinator
• Experience supporting senior-level executives will be given special consideration
• Strong skills in preparing presentations, reports, and executive summaries
• Proficient in Microsoft Office, particularly PowerPoint and Excel
• Strong coordination, follow-up, and prioritization skills
• Detail-oriented, highly responsible, and able to work proactively
• Service-minded with good interpersonal skills and ability to communicate and coordinate appropriately with people at all levels
• Able to maintain confidentiality of executive and company information
• Able to work under pressure, manage urgent tasks, and adapt to changing circumstances
• Strong English communication skills will be given special consideration
• Able to travel or work outside regular hours as required by executive duties