Personal Assistant

We are seeking a highly organized and detail-oriented Personal Assistant to support a HealthCare Executive. The ideal candidate will have strong administrative skills, excellent proficiency in Excel, and the ability to handle confidential information with integrity. This role requires a proactive individual who can manage multiple tasks efficiently and contribute to the smooth operation of the executive’s daily activities.

Key Responsibilities:

Administrative Support:

• Manage the executive’s calendar, including scheduling appointments, meetings, and interviews.
• Prepare and edit correspondence, reports, and presentations.
• Handle phone calls, emails, and other communications on behalf of the executive.
• Maintain organized filing systems, both electronic and physical.
• Financial Management:
• Bookkeeping tasks and knowledge of QuickBooks, including expense tracking, invoicing, and budget management.
• Prepare financial reports and summaries as required.
• Assist with financial planning and analysis.
• Knowledge of payroll processes

Data Management:

• Use Excel to create and manage spreadsheets, perform data analysis, and generate reports.
• Ensure data accuracy and integrity in all reports and documents.
• Project Coordination:
• Assist in the planning and execution of projects, ensuring deadlines are met.
• Coordinate with internal and external stakeholders to facilitate project activities.
• Track project progress and provide regular updates to the executive.
• Event Planning:
• Organize and coordinate meetings, conferences, and special events.
• Handle logistics, such as venue booking, catering, and attendee management.
• General Office Duties:
• Perform general office duties, such as ordering supplies, managing mail, and maintaining office equipment.
• Provide support to other team members as needed.

Qualifications:

• Education:
• High school diploma or equivalent required
• Experience:
• Minimum of 1-2 years of experience as a personal assistant or in a similar administrative role.
• Experience in the healthcare industry is a plus.
• Technical Skills:
• Proficiency in Excel is mandatory.
• Strong computer skills, including familiarity with Microsoft Office Suite (Word, PowerPoint, Outlook).
• Knowledge of office management systems and procedures.
• Soft Skills:
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Proactive and able to anticipate the needs of the executive.

Pay: $22.00 per hour

Work Location: In person