PERSONAL ASSISTANT

We are a well-established pharmaceutical company involved in the sales and marketing of imported pharmaceutical products which are now used by millions of patients across more than 50 countries worldwide. Our range of products are globally recognized for its quality through accreditation from numerous international regulatory authorities. We are expanding our team and seeking dynamic, aspiring and highly motivated individual to be part of our team as:

PERSONAL ASSISTANT

Location : Selangor - Petaling Jaya

Responsibilities:

• Responsible for overall aspects of secretarial and administration functions of superior
• Dealing with correspondences and emails.
• Organising and schedule of meetings, appointments and conferences.
• Preparing and take minutes of meetings.
• Reminding superior, monitor and follow through all matters require action and deadlines.
• Liaise and coordinate with departments on matters relating to operation of the office to ensure smooth running of daily operations and administrations.
• Deal effectively with all level of staffs, including communicate instructions of superior / gather information to/from staffs, departments or third parties.
• Managing, maintain database and ensure proper records and filing systems
• Typing, compiling and preparing reports, presentations and correspondence
• Conducting research, sourcing and sorting of data
• To prepare expenses claim for the superior
• Responsible for basic bookkeeping tasks
• Other special assignments, ad hoc functions and related duties assigned from time to time

Requirements:

• Candidate must possess at least a Diploma in Secretarial or Diploma/Degree in Business Studies/Administration/Management or equivalent
• Preferably with  1 - 2 years experiences in the secretarial or office administration work
• Basic bookkeeping knowledge
• Good planning, analytical and organisational skills and the ability to multitask, resourceful
• Discretion, trustworthiness and possess a high degree of confidentiality
• Self-motivated, independent and possess initiative
• Good oral and written communication skill in English & Bahasa Malaysia
• Attentive to detail, meticulous, computer literate and competent in MS Office Word, Excel and PowerPoint