Personal Assistant

About the role

This is a Personal Assistant role supporting a Director with comprehensive administrative and organizational responsibilities.

Key responsibilities

• Manage and organize the Director's daily calendar, meetings and appointments
• Coordinate internal and external meetings and ensure schedules are properly arranged
• Handle phone calls, emails, messages and correspondence on behalf of the Director when required
• Arrange business trips, including flights, accommodation, transportation and travel itineraries
• Prepare documents, reports, presentations and meeting materials
• Take meeting notes and follow up on action items when necessary
• Coordinate with internal departments, clients, suppliers and external parties
• Handle confidential and sensitive information professionally and discreetly
• Organize events, dinners, appointments and business functions
• Maintain proper filing, records and important documents

About you

• Diploma or Degree in Business Administration, Secretarial Studies, Management or a related field
• Previous experience as a Personal Assistant, Executive Assistant, Secretary or similar position is preferred
• Strong organizational and time-management skills
• Good communication and interpersonal skills
• Proficient in Microsoft Office, including Word, Excel and PowerPoint
• Able to multitask and manage priorities independently
• Responsible, reliable and detail-oriented
• High level of confidentiality and professionalism
• Flexible and willing to assist with both business and personal matters when necessary
• Possess own transport and willing to travel when required will be an advantage