Personal Assistant

We are looking for a highly organised, responsible and proactive Personal Assistant to support management in daily coordination, administrative matters and business activities.

This role is suitable for someone who is mature, dependable and able to work independently. The ideal candidate should have strong follow-up skills, good judgement and the ability to coordinate effectively with different people while maintaining professionalism and confidentiality.

The successful candidate should not only be able to complete assigned tasks but also become a trusted partner to management by providing reliable support, effective coordination and good judgement in daily business matters.

Key Responsibilities

• Provide administrative and executive support to management.
• Manage schedules, appointments, meetings and business arrangements.
• Prepare documents, reports, presentations and meeting materials.
• Coordinate communication between management, internal teams and external parties.
• Arrange and support meetings, events and company activities.
• Monitor follow-ups, deadlines and assigned tasks to ensure completion.
• Maintain proper documentation, records and filing systems.
• Assist with coordination of projects and business initiatives.
• Handle confidential information with professionalism and discretion.
• Support daily operational and administrative requirements.
• Perform ad hoc assignments and special projects as required.

What We Are Looking For

• A responsible and dependable individual who takes ownership of work.
• Strong follow-up ability and commitment to completing tasks.
• Comfortable communicating with different levels of people.
• Able to work independently while keeping management updated.
• Detail-oriented and careful with documentation.
• Willing to go beyond basic administrative duties when required.
• Good judgement and maturity when dealing with sensitive matters.
• Positive attitude with willingness to learn and adapt.
• Able to remain calm, organised and professional when handling multiple priorities.

Experience & Skills

• Previous experience as a Personal Assistant, Executive Assistant, Special Officer or similar role.
• Experience supporting senior management is an advantage.
• Strong organisational and time management skills.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to prepare professional documents, reports and presentations.
• Strong coordination and problem-solving skills.