Personal Assistant

Job Description: Personal Assistant  
  Onsite / Office-based

About Us 
Gantiel Vensott is a leading provider of innovative solutions in the engineering plastics industry. We supply and fabricate high-performance plastic materials for customers across a wide range of industrial applications, with a strong focus on technical expertise, client success and employee wellbeing.

About the Role 
Gantiel is seeking an organised and reliable Personal Assistant to support our Managing Director, provide day-to-day administrative support and help keep operations running smoothly. This is an onsite role, ideal for someone who thrives in a fast-paced office environment and enjoys being the go-to person for getting things done. A background in HR is highly regarded, as is the ability to read situations, anticipate needs, and manage sensitive interactions with tact and discretion.

Key Responsibilities

Supporting the Managing Director

• Manage and maintain the diary of Gantiel’s Director, including scheduling, prioritizing, and resolving conflicting appointments

• Screen and manage correspondence (email, phone, post), responding on the Directors' behalf where appropriate

• Arrange travel, including flights, accommodation, visas, and detailed itineraries

• Prepare, format, and proofread correspondence, reports, presentations, and other business documents to a professional standard

• Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items

• Process payments, expenses, invoices, and basic budget tracking

• Maintain accurate and organized filing systems, both digital and physical, ensuring documents are readily retrievable

• Support the coordination of employee training and development activities

• Act as a first point of contact for general HR queries and handle sensitive and confidential information with the utmost discretion and professionalism

• liaise with internal staff, clients, and external stakeholders as a dependable point of continuity, keeping matters progressing in the Director's absence

• Ad hoc administrative projects and tasks as needed

About You

• Proven experience as a PA, EA, or in a senior administrative role

• A background or qualification in HR is highly desirable

• Strong organizational skills with the ability to manage competing priorities

• High level of accuracy and attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite required

• Proficiency in Epicor or HubSpot highly regarded

• Strong emotional intelligence, with the ability to read situations accurately, respond appropriately under pressure, and manage relationships with diplomacy

• Sound judgment and the ability to maintain strict confidentiality

• A professional, proactive, and adaptable approach to work

Additional Information

• Location: Wetherill Park

• Working Hours: 9am to 5pm

• Salary and Benefits: $75,000 plus superannuation