Personal Assistant

Personal Assistant

SALARY : RM5,000 - RM7,000

We are seeking a highly professional, discreet, and proactive Senior Executive Secretary / Personal Assistant to provide dedicated support to the Executive Director, Human Resources & Administration of a listed company.

Key Responsibilities

Executive & Administrative Support

• Provide comprehensive secretarial and administrative support to the Executive Director, HR & Administration.
• Manage complex calendars, appointments, meetings, and travel arrangements.
• Prepare correspondence, reports, presentations, briefing papers, and meeting materials.
• Screen and prioritize incoming communications, ensuring timely follow-up and action.

Coordination & Stakeholder Management

• Coordinate meetings with Board members, senior management, external stakeholders, regulators, and business partners.
• Liaise with internal departments to ensure effective communication and execution of action items.
• Track key projects, deadlines, and deliverables on behalf of the Executive Director.
• Organize management meetings, committee meetings, and corporate events as required.

Documentation & Governance Support

• Maintain accurate records, confidential files, and corporate documentation.
• Support HR and administrative initiatives, policies, and special projects.
• Ensure proper handling of sensitive and confidential information in accordance with corporate governance standards.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies, Human Resources, Management, or a related field.
• Minimum 5 years of experience as an Executive Secretary, Senior Secretary, Personal Assistant, or Executive Assistant supporting C-suite executives, Directors, or senior management.
• Experience working in a public-listed company or large corporate environment is highly preferred.
• Excellent command of English, both written and spoken.
• Strong proficiency in Microsoft Office applications, particularly Word, Excel, PowerPoint, and Outlook.
• Exceptional organizational, multitasking, and time-management skills.
• Ability to work independently, prioritize tasks, and manage multiple deadlines.
• High level of integrity, professionalism, and discretion in handling confidential matters.