Personal Assistant

Key Responsibilities & Duties

Calendar & Schedule Management

• Manage, organize, and coordinate daily calendars, appointments, and meeting requests across multiple time zones.
• Resolve scheduling conflicts proactively and send timely reminders for upcoming commitments.

Communication & Liaison

• Act as the primary point of contact between the executive and internal/external stakeholders, clients, and vendors.
• Screen and prioritize incoming emails, phone calls, messages, and correspondence.
• Draft, edit, and proofread professional correspondence, emails, reports, and memos.

Travel & Event Logistics

• Arrange complex domestic and international travel itineraries, including flights, accommodation, ground transportation, visas, and transit details.
• Plan, coordinate, and execute meetings, conferences, corporate events, and personal engagements.

Documentation & Administrative Support

• Prepare meeting agendas, take detailed minutes, and track action items to completion.
• Create and maintain organized physical and digital filing systems, spreadsheets, and database records.
• Prepare expense reports, process invoices, track reimbursement receipts, and monitor budgets.

Operational & Personal Task Coordination

• Handle sensitive, high-priority projects and personal errands with discretion and efficiency.
• Conduct background research, summarize documents, and prepare briefing materials before meetings.

Key Qualifications & Skills

• Experience: 2–5+ years of experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Education: Bachelor’s degree in Business Administration, Communications, or a related field (or equivalent practical experience).
• Software Proficiency:
• Advanced skills in office suites (Microsoft Office Suite, Google Workspace, Excel/Spreadsheets).
• Familiarity with task management and CRM/accounting software (e.g., Asana, Trello, Zoho, QuickBooks) is a plus.
• Core Competencies:
• Exceptional time management and multi-tasking skills.
• Strong written and verbal communication.
• High emotional intelligence, adaptability, and composure under pressure.
• Strong attention to detail and problem-solving mindset.
• Absolute discretion when handling confidential business or personal information.

Working Conditions & Physical Requirements

• Standard office or home-office setup with occasional requirements to be on-call during evening hours or weekends depending on travel/schedule needs.

Pay: Rs100,000.00 - Rs125,000.00 per month

Work Location: In person