Personal Assistant

Overview

We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to senior executives and ensure the smooth operation of daily business activities. This role offers an exciting opportunity to work closely with leadership, manage complex schedules, coordinate projects, and facilitate effective communication across teams. The ideal candidate will demonstrate proactive problem-solving skills, technical proficiency, and a passion for organizational excellence. Join us to be a vital part of a vibrant team dedicated to driving success and fostering a productive work environment.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide comprehensive administrative support such as typing, proofreading, transcription, data entry, filing, and handling confidential information with discretion.
• Organize and facilitate events, meetings, and internal communications to ensure seamless execution and engagement.
• Utilize video conferencing software for virtual meetings, ensuring all technical aspects are prepared and functioning properly.
• Oversee office management tasks including bookkeeping with QuickBooks, managing multi-line phone systems, and maintaining office supplies inventory.
• Assist with project coordination by tracking deadlines, preparing reports, and collaborating with teams to meet organizational goals.
• Handle correspondence professionally via phone etiquette and email communication while maintaining positive customer service interactions.

Requirements

• Proven experience as a Personal Assistant or in an executive administrative support role with strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as DocuSign and video conferencing platforms.
• Demonstrated ability to manage multiple priorities efficiently while maintaining attention to detail.
• Excellent written and verbal communication skills with a focus on professionalism and clarity.
• Experience in event planning, business travel arrangements, bookkeeping (QuickBooks), and office management is highly desirable.
• Strong organizational skills with the ability to handle confidential information responsibly.
• Ability to work independently with minimal supervision while collaborating effectively within a team environment.
• Familiarity with project management tools and internal communication platforms enhances your fit for this role.

Join us as a Personal Assistant where your proactive approach will empower our leadership team to excel! This paid position offers an engaging environment that values your expertise in administrative support while providing opportunities for growth in a fast-paced setting.

Pay: $24.31 - $29.28 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Paid time off
• Parental leave
• Retirement plan

Work Location: In person