Personal Assistant

Role Overview

We are seeking a highly proactive, detail oriented Personal Assistant to provide direct executive level support and strengthen operational efficiency across the organization. This role is instrumental in ensuring seamless coordination, structured project follow through, and effective communication across internal teams and external stakeholders.

The ideal candidate brings structure to complexity, anticipates needs before they arise, and operates with a strong sense of ownership and discretion. This is a high impact role within a fast paced, high growth environment.

Key Responsibilities

Include but not limited to:

• Meeting Coordination: Organize and manage company meetings, including scheduling, sending reminders, and arranging travel when necessary.

• Project Management: Oversee and update Projects with milestones, tasks, and subtasks. Act as a liaison across teams to ensure projects are completed on time.

• Vendor and Partner Relations: Coordinate and document meetings with vendors, partners, and consultants. Provide administrative support to ensure smooth business operations.

• Document Management: Organize, distribute, and maintain confidential company documents and records.

• Operational and Administrative Support: Assist with office management tasks such as ordering supplies, managing office equipment, and coordinating office events.

Key Skills and Qualifications

• 2+ years of experience in a similar role.

• 1+ years of experience working with C-suite.

• A proactive "doer" attitude with exceptional organizational skills. You excel in bringing structure to dynamic, fast-paced environments.

• A keen eye for detail and the ability to anticipate needs, prioritize tasks, and execute them with precision.

• A flexible, problem-solving mindset with a high level of adaptability in rapidly changing situations.

• Punctuality, integrity, and a strong commitment to maintaining confidentiality.

• Excellent communication skills, with fluency in English at a C1 level.

Who This Role Is For

This role is for those who:

• Thrive in a fast-paced, dynamic environment and embrace change with agility.

• Excel in rapidly growing settings, navigating ambiguity with confidence and adaptability.

• Are driven by excellence, always seeking to improve and raise the bar.

• Operate with unwavering integrity, honesty, and strong ethical values.

• Demonstrate consistency, follow-through, and a commitment to high standards.

• Take full ownership of their responsibilities, hold themselves accountable, and seek solutions rather than excuses.

• Go above and beyond, consistently putting in the effort to deliver exceptional results.

• Embrace feedback, personal growth, and continuous learning as essential to their success.

Salary and Compensation

Our compensation structure is designed to reflect that increased responsibility, results, and leadership drive higher pay within our organization.

Virtue Health Recruitment Process

• Pre-Screening Assessment

• Cultural Interview

• Skill Assessment

• Interview

• Final Interview

Apply now to join our team and be part of a journey that makes a difference.

Job Types: Full-time, Contract

Application Question(s):

• Are you comfortable working in an onsite setting?
• What is your level of proficiency in English?
• Are you willing to undergo a background check, in accordance with local law/regulations?
• What is your hourly salary expectation in USD?
• Are you able to provide professional references who can speak to your work performance?

Experience:

• assistant: 3 years (Required)
• C-Level Executive Support: 1 year (Required)