Personal Assistant

About the role

Provide administrative and secretarial support to the Managing Director / Chief Executive Officer / Director.

Key responsibilities

• Manage daily schedules, appointments, meetings and business commitments
• Coordinate and arrange meetings, including preparing meeting rooms, agendas and relevant documents
• Prepare, organize and maintain correspondence, reports, presentations and other management documents
• Handle incoming calls, emails, correspondence and enquiries, and ensure proper follow-up where required
• Maintain proper filing and records of confidential documents and management matters
• Monitor and follow up on outstanding matters, assignments and instructions given by management
• Handle confidential and sensitive information with high level of discretion
• Perform other administrative and coordination duties as assigned by management

About you

• Diploma or Bachelor's Degree in Business Administration, Secretarial Studies or other related field
• Minimum 1 year relevant experience in personal assistant, secretarial or administrative support roles
• Good command of English and Bahasa Malaysia, both written and spoken
• Good interpersonal and communication skills with the ability to deal professionally with internal and external parties
• Proficient in Microsoft Office applications
• Able to prepare professional correspondence, reports and presentation materials
• Able to work beyond normal working hours and work independently with minimum supervision
• Mature, responsible, well-organized and able to handle pressure