Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and proactive communication. Join us to be an essential part of a vibrant team dedicated to excellence and efficiency.

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing notes, and managing correspondence with precision and clarity.
• Organize and facilitate events, meetings, and conferences, including logistics planning, venue arrangements, catering coordination, and technical setup for video conferencing software.
• Handle internal communication effectively across teams to ensure seamless information flow and collaboration with C-suite executives.
• Maintain confidentiality by managing sensitive information with discretion while ensuring data entry accuracy in bookkeeping systems like QuickBooks.
• Assist with office management tasks such as filing, front desk duties, managing multi-line phone systems, and overseeing office supplies inventory.
• Support project coordination efforts by tracking deadlines, preparing agendas, taking minutes, and ensuring timely follow-up on action items.

Skills

• Proven experience as a Personal Assistant or Executive Assistant with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms (e.g., Zoom or Teams).
• Excellent typing speed combined with strong writing skills for proofreading reports and transcriptions.
• Demonstrated ability to handle confidential information responsibly while maintaining professionalism in all interactions.
• Skilled in event planning from small meetings to large corporate events; adept at managing logistics from start to finish.
• Experience with bookkeeping tasks using QuickBooks or similar accounting software; capable of basic data entry and financial record management.
• Strong communication skills including phone etiquette, internal communication practices, and customer service orientation.
• Ability to manage multiple priorities efficiently while demonstrating flexibility in a fast-paced environment.
• Familiarity with business travel arrangements and office management procedures to support daily operations seamlessly.

Join us as a Personal Assistant to empower our leadership team through exceptional organizational support! Your dedication will help foster an efficient workplace where ideas flourish and goals are achieved.

Pay: $10.00 - $11.00 per hour

Expected hours: No more than 35.0 per week

Work Location: In person