Personal Assistant

We are recruiting a Personal Assistant to work for a College Principal. South East Dublin area.

Joining the Administrative dept. you will report to the Principal directly.

Location: South East Dublin area

Min 3 years PA, EA experience is required.

Job Purpose

Provide comprehensive administrative support to the College Principal, ensuring the effective management of their schedule, communications and key priorities.

The role acts as a central point of coordination contributing to the efficient operation of the College Principal office through proactive planning, organisation, and confidential administrative support.

Key Responsibilities

* Manage the College Principal's diary, appointments, and meetings, ensuring effective scheduling and time management.

* Act as a point of contact and liaise with internal and external stakeholders on behalf of the College Principal.

* Manage incoming telephone calls, emails, and correspondence in a professional and efficient manner.

* Coordinate and organise calendars, events, and travel arrangements.

* Coordinate Board meetings, including the preparation and distribution of agendas, reports, and supporting documentation.

* Monitor key deadlines and ensure the timely completion of assigned tasks.

* Prepare reports, presentations, agendas, briefing papers, and meeting minutes.

* Provide project coordination and high-level administrative support across a range of initiatives.

* Maintain accurate filing systems and manage confidential records in accordance with data protection requirements.

* Provide administrative support for senior management recruitment processes.

Essential Requirements

* Previous experience in a senior administrative capacity, ideally working as a PA.

* Excellent organisational and time-management skills.

* Ability to prioritise tasks and work effectively under pressure.

* Ability to manage own work independently.

* Strong verbal and written communication skills.

* Proficiency in Microsoft 365.

* Strong attention to detail and accuracy.

* High level of discretion and confidentiality

Desirable Qualifications and Experience

* Relevant qualifications in Business Administration or related field.

* Experience working in an educational environment.

Salary: c €45-50k