Personal Assistant

Key Responsibilities

• Calendar Management: Maintain and optimize the Executive’s complex schedule, prioritizing meetings, resolving conflicts, and blocking out focused work time.
• Communication & Gatekeeping: Serve as the first point of contact for internal and external stakeholders, screening phone calls, handling inquiries, and managing email correspondence.
• Travel Coordination: Arrange detailed domestic and international travel itineraries, including flights, hotel bookings, ground transportation, and visa requirements.
• Meeting Preparation: Prepare agendas, compile briefing documents, attend meetings to take accurate minutes, and track action items to ensure follow-through.
• Expense & Document Management: Handle expense reports, invoices, and financial tracking, while maintaining an organized digital and physical filing system.
• Personal Support: Assist with personal errands, lifestyle management, event planning, and private appointments as requested to maximize the Executive's daily efficiency.
• Project Support: Collaborate on special projects, conduct research, and prepare presentations or reports using MS Office/Google Workspace.

Pay: $5,200.00 - $9,500.00 per month

Work Location: In person