Personal Assistant

About Tremain Real Estate Limited:

Tremain Real Estate has been providing exceptional real estate services to our local communities for five decades. Our standard of excellence, community values and cutting-edge marketing are what sets us apart.

With a commitment to family values: trust, excellence, community and fun, we are an avid and well-known supporter of its local communities across the regions, sponsoring a broad array of clubs, organisations and events.

The Role:

Tremains Levin is seeking a highly organised and proactive Personal Assistant to provide dedicated support to one of our Sales Consultants. This is a 6-month fixed-term position, working approximately 15–20 hours per week, with hours to be agreed with the preferred candidate.

The role is suited to someone who is comfortable working in a fast-paced environment and can confidently prioritise a busy schedule. You will have a high degree of accuracy, excellent time management and organisational skills, while maintaining an unflustered and proactive approach to your role.

Previous administration experience is essential, and real estate industry experience is highly desirable. Ideally, you will already hold a current New Zealand real estate salesperson licence; however, we are also open to applicants who are interested in working towards becoming licensed.

For someone interested in building a career in real estate, this role also offers an exciting development opportunity. During the fixed-term period, there will be the opportunity to study towards your real estate qualification and work towards becoming licensed, with support and guidance from both the Sales Consultant you work alongside and the wider Tremains team.

This could be a great opportunity for someone looking to gain hands-on experience within the industry while taking the first steps towards a future career in real estate sales.

Key Responsibilities:

• Preparation of flyers, advertising packs and brochures
• Formatting, editing and proofing of documentation
• Preparation of sale and purchase and auction agreements
• Database management – updating and maintaining
• Mailouts
• Diary management
• Ensure the agent operates effectively and efficiently
• Auction day administration – as and when required
• Assisting social media management – as and when required
• General administration

Key Skills and Attributes:

• Proven administrative experience (real estate experience preferred)
• A proactive self-starter with strong initiative
• Exceptional organisational and time management skills
• Strong project management capability
• Ability to anticipate needs and think ahead
• Excellent written and verbal communication skills, with outstanding spelling and attention to detail
• Confident working independently and taking ownership
• Deadline-driven and able to prioritise effectively
• Tech-savvy with a good understanding of Word, Excel and Adobe
• Positive, adaptable and solution-focused mindset
• A sense of humour and team-oriented attitude

Why should you work for us?

• We have a fantastic work culture, with a focus on work-life balance.
• We believe family comes first. We understand this is always your priority. It is ours too, and this is reflected in all aspects of our business.
• Our office is in the heart of Rotorua, that means a quick walk to shops and cafes.

Does this sound like you?

We are looking for someone vibrant, energetic and highly capable - someone who enjoys being part of a fast-paced team but is equally confident working independently. You will take pride in being organised, proactive and dependable, and genuinely enjoy adding value beyond the basics.

How to apply:

If you have the experience and attributes that we're looking for please apply now with your CV and a brief note on why you would like to join Tremains. Be quick, we start considering applications straight away.