Personal Assistant

Key Requirements / Competencies

SPM qualification; diploma in Business Administration, Management, or related field preferred.
Strong organizational and multitasking skills. 
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). 
Good communication skills in English, Mandarin and Melayu (advantage for Malaysian business context). 

Job Scope

Provide administrative and personal support to senior management. 
Manage daily schedules, appointments, and travel arrangements. 
Drive safely and punctually to meetings, events, and business engagements. 
Handle correspondence, emails, and phone calls. 
Prepare reports, meeting notes, and presentation materials. 
Assist in coordinating meetings, events, and company activities. 
Maintain confidentiality of sensitive information and documents. 
Support workflow efficiency by tracking tasks and deadlines. 
Work flexible hours, including evenings or weekends when required.

Responsibilities

Organize and maintain calendars, ensuring timely reminders for meetings and deadlines. 
Draft, review, and manage official communications (letters, emails, memos). 
Arrange logistics for travel, accommodation, and events. 
Drive to business and personal appointments, ensuring safety and professionalism. 
Maintain the assigned vehicle in good condition (cleanliness, servicing, road tax/insurance reminders). 
Liaise with internal teams and external stakeholders professionally. 
Prepare and update documents, reports, and presentations. 
Maintain filing systems (digital and physical) for easy retrieval. 
Provide ad-hoc support as required.