Personal Assistant

Role Overview

We are looking for a highly organized and proactive Personal Assistant to support senior leadership with day-to-day coordination, scheduling, communication, and operational management. The role requires strong attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced business environment serving the aerospace, defence, and advanced engineering sectors.

The ideal candidate should be dependable, resourceful, and capable of handling both executive assistance and operational coordination responsibilities efficiently.

Key Responsibilities

1. Calendar & Schedule Management

• Manage daily calendars, meetings, appointments, and follow-ups for senior management
• Coordinate internal and external meetings, calls, and schedules
• Ensure timely reminders, preparation, and scheduling efficiency

2. Vendor & External Coordination

• Communicate with vendors, service providers, and external stakeholders
• Track vendor requirements, quotations, invoices, and follow-ups
• Coordinate with logistics, transport, and operational partners when required

3. Administrative & Operational Support

• Prepare and maintain documents, reports, presentations, and records
• Handle email correspondence and routine communication professionally
• Support coordination between warehouse operations and the Mumbai office
• Assist in maintaining organized digital and physical records

4. Confidentiality & Professionalism

• Handle sensitive business information with discretion and confidentiality
• Maintain a professional and organized work environment

Requirements

• Bachelors degree in Business Administration, Commerce, or related field
• 1–4 years of experience as a Personal Assistant, Executive Assistant, or Administrative Coordinator
• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint)
• Ability to work independently and handle fast-paced coordination

Preferred Qualifications

• Experience supporting senior management or founders
• Familiarity with travel coordination and vendor management
• Exposure to operations, logistics, or industrial business environments
• Experience with ERP or task management systems is a plus

Why Join Us

• Opportunity to work closely with leadership in a growing aerospace and defence-focused company
• Exposure to high-impact operations, strategic coordination, and industry networks
• Dynamic work environment with opportunities for responsibility and growth
• Be part of a company supporting critical engineering and manufacturing supply