Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, technical proficiency, and a proactive attitude to handle a wide range of responsibilities with professionalism and enthusiasm. This paid position offers an exciting opportunity to work closely with senior leadership and contribute to the overall efficiency of our organization.

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing audio or video recordings, and handling correspondence with discretion.
• Organize and facilitate events, meetings, and conferences, including venue arrangements, catering coordination, and technical setup for video conferencing software.
• Oversee office management tasks such as filing, data entry, maintaining office supplies, front desk duties, multi-line phone systems, and handling confidential information with integrity.
• Collaborate with C-suite executives on project coordination efforts, internal communication initiatives, and ensuring timely completion of tasks using project management tools like DocuSign and other productivity software.
• Assist with bookkeeping activities using QuickBooks or similar accounting tools; perform basic bookkeeping tasks such as invoicing, expense tracking, and financial record keeping.
• Support internal communication efforts by proofreading documents, managing email correspondence efficiently, and ensuring clear messaging across teams.

Requirements

• Proven experience as a Personal Assistant or in an administrative role supporting executives at a high level.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Technical proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, video conferencing software (Zoom, Teams), QuickBooks, and data entry tools.
• Demonstrated ability to handle confidential information discreetly and responsibly.
• Experience in event planning, project coordination, office management, bookkeeping, and customer service is highly desirable.
• Ability to work independently with minimal supervision while collaborating seamlessly with team members.

Join us as a Personal Assistant to empower our leadership team through exceptional support that drives organizational success!

Pay: $13.00 - $16.00 per hour

Benefits:

• Dental insurance
• Health insurance

Work Location: In person