Personal Assistant

We are looking for a responsible, organized and proactive Personal Assistant to work closely with the Director and provide support in both business and day-to-day administrative matters.

Job Responsibilities

• Manage Director’s calendar, appointments, meetings and daily schedule
• Provide reminders and keep track of important deadlines and outstanding matters
• Coordinate meetings and prepare meeting notes/action items
• Follow up with managers and departments on tasks assigned by the Director
• Assist with emails, messages, documents, reports and correspondence
• Organise and maintain important documents and information
• Assist with travel arrangements, including flights, hotels, transport and itineraries
• Make reservations, bookings and appointments when required
• Conduct research and source information requested by the Director
• Assist with personal administrative matters and errands when required
• Maintain and prioritise the Director’s to-do list
• Provide regular updates on pending and completed matters
• Handle confidential business and personal information professionally
• Perform other ad-hoc duties assigned by the Director

Requirements

• Experience as a Personal Assistant, Executive Assistant, Secretary or Admin Executive is preferred
• Good communication and interpersonal skills
• Strong organisational and time-management skills
• Able to multitask and work in a fast-paced environment
• Proactive and able to work independently without constant supervision
• Detail-oriented and good at following up
• Resourceful with good problem-solving skills
• Responsible, trustworthy and discreet
• Able to adapt to changing schedules and priorities