Personal Assistant

Personal Assistant

Full time role - 40 hours

Based in Manchester and willing to travel

Job Overview

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive support to our executive team. This dynamic role involves managing schedules, coordinating communications, and handling administrative tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills and attention to detail. By ensuring smooth daily operations, you will play a vital role in enabling our leadership to focus on strategic priorities and growth initiatives.

Responsibilities

• Manage and maintain executives’ calendars, scheduling meetings, appointments, and travel arrangements efficiently.
• Handle incoming calls with professionalism, practicing excellent phone etiquette while screening and directing inquiries appropriately.
• Prepare, review, and organize correspondence, reports, and presentations using Microsoft Office and Google Workspace tools.
• Perform data entry tasks accurately, maintaining up-to-date records and filing systems for easy retrieval.
• Assist with administrative projects such as expense tracking, invoice processing via QuickBooks, and document management.
• Coordinate logistics for meetings, events, and conferences, including venue arrangements and catering if needed.
• Support clerical functions such as photocopying, scanning, mailing, and maintaining office supplies to ensure seamless office operations.

Qualifications

• Full clean driving licence
• Proven administrative experience or previous office experience demonstrating strong organizational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Calendar, Docs).
• Familiarity with accounting software is preferred.
• Excellent typing skills with high accuracy and speed; strong data entry capabilities.
• Demonstrated ability to handle multiple tasks efficiently while maintaining attention to detail.
• Strong phone etiquette skills combined with professional communication abilities.
• Experience with clerical duties such as filing, record keeping, and office organization is highly desirable.

Work Location: In person