Personal Assistant

About the role

The Personal Assistant (PA) provides high-level administrative, operational and confidential support to a Director within the company's senior management team. The PA will help manage the Director's daily schedule, business priorities and professional commitments. This position serves as an important liaison between the Director, internal departments, business partners, clients, government authorities and other external stakeholders.

Key responsibilities

• Provide comprehensive administrative and confidential support to the Director
• Manage and coordinate the Director's calendar, appointments, meetings and daily schedule
• Arrange domestic and international business travel, including flights, accommodation, transportation, visas and travel itineraries
• Prepare meeting agendas, presentations, reports, business correspondence and minutes of meetings
• Screen and prioritise incoming calls, emails and correspondence, responding or escalating them when appropriate
• Maintain organised records of confidential documents, agreements, contracts and business correspondence
• Act as a liaison between the Director and internal departments to support clear communication and timely execution of instructions
• Monitor assignments and follow up with relevant teams to ensure deadlines are met
• Prepare management reports, summaries, proposals and presentation materials to support meetings and decision-making
• Coordinate meetings with business partners, clients, government agencies and other stakeholders

About you

• Bachelor's degree in Business Administration, Management, Secretarial Studies or a related field
• Fresh graduates are encouraged to apply. Candidates with experience as a Personal Assistant, Executive Assistant or in administrative support will have an added advantage.
• Good written and spoken communication skills in English and Bahasa Malaysia
• High level of integrity, professionalism and discretion, with the ability to maintain strict confidentiality
• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook
• Able to work independently, manage multiple priorities and meet deadlines in a fast-paced environment
• Willing to work beyond normal office hours and remain contactable when required for urgent business matters
• Professional, organised and able to communicate confidently with people at different levels