Personal Assistant

Job Title: Personal Assistant

We are seeking a highly organized, trustworthy, and proactive Personal Assistant to support our Chief executive in all aspects of their professional and day-to-day personal life.

Core Responsibilities

1. Operations & Administrative Support

• Calendar & Schedule Management: Maintain and synchronize complex personal and professional calendars, ensuring no conflicts across rehearsals, media appearances, studio sessions, and personal commitments. Keep Chief executive fully informed of daily schedules to ensure smooth execution.
• Travel & Logistics: Coordinate all domestic and international travel arrangements, including flights, ground transportation, hotel accommodations, visa processing, and itinerary creation.
• Public Attire: Liaise with stylists and designers to source, approve, and fit outfits for event and activities. Manage wardrobe logistics, packing, pressing, and transportation to ensure seamless dress changes.
• Communication & Gatekeeping: Serve as the primary point of contact for day-to-day inquiries, screening calls, emails, and requests from management, publicists, agents, and venues.
• Collaboration & Teamwork: Work closely with internal teams to ensure seamless communication and alignment on project deliverables.  Act as a diplomatic bridge with external vendors to achieve shared goals and flawless execution.
• Financial Assistance: Track personal/travel expenses, organize receipts, assist with invoice tracking, and manage petty cash for tour/daily needs.

2. Personal & Household Coordination

• Errands & Personal Tasks: Manage day-to-day errands, dry cleaning, personal shopping, appointment bookings (medical, fitness, beauty), and household maintenance requests.

Qualifications & Requirements

• Qualification & Experience: With Bachelor’s Degree in Marketing, Communications, Creative Media, Public Relations, or related fields is an advantage;
• Discretion: absolute commitment to maintaining strict confidentiality regarding the executive’s personal life, creative projects, and business dealings.
• Flexibility: Willingness to work unconventional hours, including evenings, weekends, and holidays, along with ability to travel on short notice.
• Communication: Strong written and verbal communication skills with a diplomatic, professional demeanor.
• Problem-Solving: Exceptional crisis management skills; ability to remain calm, resourceful, and decisive under pressure.
• Technical Proficiency: Fluent with Google Workspace, Apple Calendar/iCloud, WhatsApp, flight booking platforms, and expense management tools.
• Language Skills: Fluency in Putonghua, Cantonese, and English (written and spoken)
• Availability:  Immediate available is an advantage.

Preferred Attributes

• Strong knowledge of the entertainment industry and live production workflows.
• Excellent crisis-management skills, strong fashion/styling awareness, high emotional intelligence (EQ), and diplomatic communication skills.
• Fast paces, self-motivated, reliable and able to work independently, under tight timelines and high pressure.
• Proactive, independent, detailed-minded to co-ordinate work assignment across internal teams and outside working partners.

**Personal data collected will be used for recruitment purposes only.