Personal assistant

Job Summary

We are seeking a proactive and highly organized Personal Assistant to support executive leadership and streamline daily operations. This dynamic role involves managing schedules, coordinating projects, handling correspondence, and ensuring smooth office functioning. The ideal candidate will be energetic, detail-oriented, and possess excellent communication skills to facilitate internal collaboration and enhance overall productivity. Join our team and contribute to creating an efficient, well-organized environment that empowers our executives to focus on strategic priorities.

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Provide comprehensive executive administrative support by preparing reports, proofreading documents, transcribing meetings, and managing correspondence with professionalism.
• Organize and plan events, conferences, and internal meetings, ensuring all logistics are handled seamlessly from venue booking to catering arrangements.
• Handle bookkeeping tasks such as data entry, invoicing, expense tracking with QuickBooks, and maintaining accurate financial records.
• Facilitate internal communication across teams through email management, multi-line phone systems, video conferencing software, and collaboration platforms like Microsoft Office and productivity software.
• Assist with office management duties including filing, front desk responsibilities, managing office supplies, and maintaining a tidy workspace.
• Coordinate business trips by booking accommodations, transportation, preparing itineraries, and ensuring all travel documents are in order using tools like DocuSign for agreements.

Requirements

• Proven experience as a Personal Assistant or in an administrative role supporting executives or C-suite leaders.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, QuickBooks, and video conferencing software such as Zoom or Teams.
• Demonstrated ability to handle confidential information with discretion and integrity.
• Technical proficiency in office equipment including multi-line phone systems and data entry tools.
• Experience in event planning, project coordination, bookkeeping, and office management is highly desirable.
• Ability to work independently while collaborating effectively with team members across departments.

Join us as a vital part of our organization where your energy fuels efficiency! We value your dedication to excellence and offer a vibrant environment where your skills make a real impact every day.

Pay: $18.00 - $250.00 per hour

Benefits:

• Flexible schedule
• Flexible spending account

Work Location: Hybrid remote in Cloverdale, CA 95425