Personal Assistant

Job Overview

We are seeking an energetic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role requires a proactive individual who thrives in a fast-paced environment, demonstrating exceptional organizational skills, technical proficiency, and a keen eye for detail. As a vital member of our team, you will facilitate smooth daily operations by managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. Your enthusiasm and dedication will help drive efficiency and ensure our leadership’s time is optimized for strategic initiatives.

Duties

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Prepare, proofread, and transcribe correspondence, reports, and presentations with accuracy and attention to detail.
• Organize and facilitate company events, meetings, and conferences from planning stages to execution, ensuring all logistics are handled seamlessly.
• Handle internal communication across departments to ensure timely information flow and collaboration with C-suite executives.
• Maintain meticulous records through data entry, filing systems, bookkeeping using QuickBooks, and managing confidential files securely.
• Assist with project coordination tasks by tracking deadlines, preparing agendas, and following up on action items.
• Support office management duties such as overseeing front desk operations, multi-line phone systems, office supplies inventory, and general clerical tasks including filing and document management.
• Coordinate business travel arrangements including transportation, accommodations, itineraries, and expense reporting via DocuSign or other platforms.
• Utilize video conferencing software for virtual meetings while ensuring technical setup is flawless for effective communication.
• Provide exceptional executive administrative support by managing phone etiquette standards, handling confidential information discreetly, and assisting with proofreading documents.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant with strong office management skills.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms.
• Experience with bookkeeping using QuickBooks or similar accounting software is preferred.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment.
• Excellent written and verbal communication skills coupled with professional phone etiquette.
• Strong attention to detail in proofreading, transcription work, and data entry tasks.
• Ability to handle confidential information with integrity and discretion at all times.
• Previous experience coordinating events or projects from inception to completion is highly desirable.
• Familiarity with business travel arrangements and office administrative procedures is essential.

Join us in this exciting role where your proactive approach will empower our leadership team to succeed! We value dedicated professionals eager to make an impact through organized excellence and collaborative spirit—your energy will help shape our success story!

Pay: $24.55 - $32.56 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule
• Relocation assistance

Work Location: Hybrid remote in Plano, TX 75026