Personal Assistant

JOB DESCRIPTION – PERSONAL ASSISTANT Position: Personal Assistant Experience: 2–7 Years Employment Type: Full-Time Reporting To: Director About the Role AI SAMRAT Private Limited is looking for a highly organised, proactive, and trustworthy Personal Assistant to provide one-to-one support to the Director across business and, where required, . The role requires exceptional discretion, communication, time management, and the ability to anticipate needs and proactively resolve issues. Key Responsibilities ● Manage the Director's calendar, appointments, meetings, priorities, and commitments across multiple time zones. ● Coordinate domestic and international travel, including flights, accommodation, transfers, visas, itineraries, and travel documentation. ● Manage emails, calls, messages, correspondence, and draft/proofread communications on behalf of the Director. ● Prepare meeting agendas, MOMs, presentations, briefing notes, reports, and meeting packs. ● Maintain organised and confidential records of contracts, NDAs, agreements, approvals, and correspondence. ● Track action items, deadlines, and follow-ups with internal teams, clients, consultants, vendors, and other stakeholders. ● Act as a professional liaison between the Director and internal/external stakeholders. ● Coordinate business meetings, events, dinners, private functions, and appointments. ● Manage approved personal errands, appointments, and household-related administrative tasks when required. ● Process and maintain expenses, invoices, receipts, and records. ● Handle sensitive business and personal information with absolute confidentiality and discretion. ● Anticipate the Director’s requirements, identify potential issues, and proactively recommend solutions. ● Provide general executive and administrative support and manage special assignments as required. Qualifications & Experience ● Bachelor’s degree in any discipline; Business Administration preferred. ● 2–7 years’ experience as a Personal Assistant, Executive Assistant, Executive Secretary, or similar role. ● Experience supporting a Founder, Director, CXO, or senior executive preferred. ● A valid passport with sufficient validity for international travel is mandatory. ● Must be willing and available to travel internationally and domestically with the Founder as required. ● Ability to manage international travel requirements, including visas, itineraries, accommodation, and travel documentation. ● Excellent written and verbal communication skills. ● Exceptional organisation, time management, follow-up, and multitasking abilities. ● Proficiency in MS Office / Microsoft 365, Google Workspace, email, calendar, and travel-booking platforms. ● High level of professionalism, integrity, discretion, and attention to detail. ● Calm under pressure, resourceful, adaptable, and capable of working independently. ● Flexibility to work outside standard hours when reasonably required. Ideal Candidate A proactive, polished, dependable, and solution-oriented professional who can operate independently, manage competing priorities, maintain strict confidentiality, and ensure the Founder’s day-to-day professional and personal commitments are handled smoothly and efficiently. AI SAMRAT Private Limited is committed to maintaining a professional, respectful, inclusive, and ethical workplace. Responsibilities may evolve in line with business requirements.

Pay: ₹10,000.00 - ₹50,000.00 per month

Work Location: In person