Personal Assistant

About the role

Personal Assistant / Executive Secretary for Director/C-Level management, responsible for managing complex schedules, correspondence, travel arrangements, and confidential administrative functions.

Key responsibilities

• Manage calendar and schedule for senior executives, including meetings, business trips, and last-minute changes
• Prepare official correspondence, minutes of meetings, and business emails in Indonesian and English
• Arrange domestic and international business travel including ticket booking, hotel reservations, itineraries, and visa processing
• Maintain confidentiality of company-level data including salary information, strategy, and legal documents
• Manage filing systems, organize important documents, and handle expense reports
• Provide advanced Microsoft Office support including Word, Excel (pivot tables, formulas), PowerPoint presentations, and Outlook

About you

• Minimum S1 degree in any field (Secretary, Management, Law, or Communication preferred)
• Minimum 2-3 years experience as Personal Assistant / Executive Secretary at Director/C-Level
• Formal Indonesian language and excellent communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Experience with calendar and schedule management for high-volume, frequently changing schedules
• Ability to write official letters, meeting minutes, and business emails in Indonesian and English
• Experience with domestic and international travel management
• Loyal, honest, and discreet
• Proactive with high initiative
• Strong multitasking and prioritization abilities
• Problem-solving mindset
• Flexible and available
• High emotional intelligence