Personal Assistant

Hello,

• Job Title :- Personal Assistant
• Company: Link Publisher Pvt Ltd (https://linkpublishers.com/)
• Experience (Year) :- 3 - 5 Year
• Job Location: Ahmedabad
• Working Days: 5
• Working Mode: Work From Office Only
• Qualification: Any Graduate

About The Role We are looking for a highly organized, proactive, and professional Personal Assistant to the CEO to provide comprehensive administrative and executive support. The ideal candidate should have excellent communication and coordination skills, strong attention to detail, and the ability to handle confidential information with discretion.

The candidate will work closely with the CEO to manage schedules, meetings, communication, follow-ups, documentation, and day-to-day coordination.

Key Responsibilities

• Manage and maintain the CEO's calendar, appointments, meetings, and schedules.
• Coordinate internal and external meetings on behalf of the CEO.
• Prepare meeting agendas, presentations, reports, documents, and other required materials.
• Attend meetings, maintain meeting notes/MOMs, and follow up on assigned action items.
• Coordinate with different departments to ensure timely completion of tasks assigned by the CEO.
• Monitor important deadlines, commitments, and follow-ups.
• Handle emails, calls, messages, and other correspondence on behalf of the CEO when required.
• Prepare and maintain daily, weekly, and monthly reports as required.
• Coordinate with clients, vendors, partners, senior management, and other stakeholders.
• Assist the CEO in tracking business activities, projects, targets, and key priorities.
• Conduct research and collect information whenever required for business decisions.
• Maintain confidential company and executive information with a high level of discretion.
• Coordinate travel arrangements, meetings, events, and other requirements for the CEO.
• Ensure timely follow-up on pending tasks and provide regular status updates.
• Support the CEO with administrative and operational tasks as required.
• Handle multiple priorities efficiently and ensure smooth day-to-day executive coordination.

Required Skills

• 3-5 years of experience as a Personal Assistant, Executive Assistant, Management Coordinator, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Strong follow-up and coordination skills.
• Good knowledge of MS Office / Google Workspace, especially Excel, Word, PowerPoint, and Google Calendar.
• Professional email drafting and communication skills.
• Strong attention to detail.
• Ability to maintain confidentiality and handle sensitive information.
• Strong interpersonal and relationship-management skills.
• Ability to work independently with minimal supervision.
• Good problem-solving and decision-making abilities.
• Professional appearance, attitude, and communication style.

Thank you!