Personal Assistant

Job Overview
We are seeking a professional and organized Front Desk Receptionist to join our team. The ideal candidate will serve as the first point of contact for visitors and callers, providing exceptional customer service and administrative support. This role requires strong communication skills, proficiency with office software, and the ability to manage multiple tasks efficiently in a fast-paced environment. Experience in medical or dental offices is a plus, but not required. The position offers an opportunity to work in a friendly office setting where organizational skills and attention to detail are highly valued.

Responsibilities

• Greet visitors and clients with professionalism and courtesy
• Answer multi-line phone systems promptly and effectively, directing calls as needed
• Manage appointment scheduling and coordinate calendars using Microsoft Office and Google Workspace tools
• Perform data entry and maintain accurate records using QuickBooks or other bookkeeping software
• Handle clerical tasks such as filing, photocopying, and proofreading documents
• Support administrative functions including billing, invoicing, and basic bookkeeping
• Assist with customer support inquiries via phone or email
• Maintain a clean and organized front desk area
• Ensure compliance with office procedures and confidentiality standards

Skills

• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent computer skills with the ability to learn new software quickly
• Previous clerical or administrative experience, especially in medical or dental offices, is advantageous
• Exceptional customer service skills with professional phone etiquette
• Effective organizational skills with the ability to multitask efficiently
• Accurate typing speed with attention to detail for data entry and proofreading tasks
• Familiarity with multi-line phone systems and front desk operations
• Ability to handle confidential information discreetly
• Strong organizational skills combined with the ability to prioritize tasks effectively

This role is vital in ensuring smooth office operations while providing outstanding support to clients and staff alike. We value professionalism, reliability, and a proactive attitude in our team members.

Job Type: Full-time

Pay: $17.20-$20.00 per hour

Work Location: In person