Personal Assistant

Job Summary

We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative and operational support to our executive team. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving skills, maintain confidentiality with professionalism, and excel in multitasking within a fast-paced environment. Join us to contribute to our mission by enabling our leadership to focus on strategic priorities while we handle the details that keep everything running smoothly.

Duties

• Manage and coordinate the executive’s calendar, including scheduling meetings, appointments, and business travel arrangements using Microsoft Outlook Calendar and other productivity software.
• Prepare, proofread, and transcribe correspondence, reports, presentations, and meeting notes with accuracy and attention to detail.
• Organize and facilitate internal communication among team members and external stakeholders to ensure timely information flow.
• Plan and execute events such as meetings, conferences, and company functions from logistics to follow-up activities.
• Handle bookkeeping tasks including data entry, invoicing, expense tracking via QuickBooks, and basic bookkeeping responsibilities.
• Support project coordination efforts by tracking deadlines, managing documentation, and collaborating with various teams to meet objectives.
• Maintain confidential information with discretion while managing sensitive documents and communications professionally.
• Use video conferencing software for virtual meetings; ensure technical setup is seamless for all participants.
• Assist with office management duties such as filing, organizing files (physical and digital), managing multi-line phone systems, and overseeing office supplies inventory.
• Coordinate business travel arrangements including transportation bookings, accommodation reservations, and itinerary planning.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant with a strong background in office management or administrative support roles.
• Demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), productivity software, and technical tools such as video conferencing platforms.
• Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Excellent written and verbal communication skills along with strong phone etiquette.
• Experience with bookkeeping software like QuickBooks and familiarity with basic bookkeeping practices.
• Ability to handle confidential information responsibly while maintaining professionalism at all times.
• Strong project coordination skills with experience managing multiple deadlines simultaneously.
• Knowledge of event planning logistics from start to finish including organizing events that foster collaboration among teams or external partners.
• Technical proficiency in data entry, transcription, proofreading, and managing digital filing systems.

Join us as a Personal Assistant to empower our leadership team through exceptional organization, proactive support, and seamless communication!

Pay: $24.05 - $35.97 per hour

Expected hours: 30.0 per week

Benefits:

• Flexible schedule
• Relocation assistance

Work Location: Hybrid remote in Virginia Beach, VA 23463