Personal Assistant

Job Description: Personal Assistant (PA)

Job Title: Personal Assistant to Senior Management

Location: Surat

Experience: 3–7 years (preferred)

Employment Type: Full-time

Reporting To: Director / Managing Director / Senior Executive

Job Purpose

To provide comprehensive administrative and organizational support to senior management, ensuring the smooth coordination of daily activities, meetings, appointments, travel, and confidential matters.

Key Responsibilities

• Manage the senior executive's calendar, appointments, meetings, and reminders.
• Handle emails, phone calls, correspondence, and follow-ups.
• Coordinate domestic and international travel, including flights, hotels, and itineraries.
• Prepare meeting agendas, presentations, reports, and minutes of meetings.
• Maintain confidential documents, records, and correspondence.
• Coordinate with internal teams, clients, vendors, and other stakeholders on behalf of the executive.
• Track important tasks, deadlines, and pending action items.
• Organize meetings, business events, and personal or professional engagements as required.
• Handle expense records, bills, reimbursements, and other administrative activities.
• Perform other responsibilities assigned by the reporting manager.

Required Skills and Qualifications

• Graduate in any discipline; additional administrative qualifications are an advantage.
• Prior experience as a Personal Assistant, Executive Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in MS Office, particularly Outlook, Word, Excel, and PowerPoint.
• High levels of discretion, confidentiality, and professionalism.
• Ability to anticipate requirements, work independently, and manage changing priorities.
• A professional attitude with strong interpersonal and coordination skills.

Preferred Candidate Profile

A proactive, dependable, well-organized individual who can manage responsibilities efficiently, maintain confidentiality, and provide reliable support to senior management.