Personal Assistant

Job highlights

• Handle phone calls,coordination,and scheduling with travel agents,hotel reservations,and restaurant bookings. . At times,workload may vary
• some days may have no tasks,while others may require 5-3 hours of work. . .

Job Title: Executive Assistant

Location: In-person work required (6 hours at the office, 2 hours remote work)

Work Schedule: 8 hours per day (including remote work), occasional travel required

Role Overview:

We are seeking a highly organized and detail-oriented Executive Assistant to support a senior executive in both professional and personal tasks. This role involves a combination of administrative duties, financial coordination, and staff management. The ideal candidate must be proactive, discreet, and capable of handling multiple responsibilities efficiently.

Key Responsibilities:

1. Office Work (6 hours/day, In-Person):

   • Provide daily updates to the executive s family on business performance, including ticket sales, cargo dispatch, and financial summaries.
   • Tally and verify bills from travel agents, hotel stays, and other expenses related to household and business operations.
   • Maintain accurate records of house-related expenses, ongoing construction projects, and other administrative work.

2. Remote Work (2 hours/day, Home-Based):

   • Handle phone calls, coordination, and scheduling with travel agents, hotel reservations, and restaurant bookings.
   • At times, workload may vary; some days may have no tasks, while others may require 2.5-3 hours of work.
   • Ensure all personal and professional tasks assigned are completed promptly.

3. Staff & Personnel Management:

   • Oversee the Personal Security Officers (PSOs) and drivers, addressing their concerns, schedules, and payments.
   • Manage staff-related issues, such as salary delays, grievances, and work performance.
   • Serve as the main point of contact for resolving logistical or operational issues involving household or office staff.

4. Travel Requirements:

   • Willingness to travel internationally 2-3 times per year, including mandatory presence in Dubai every New Year s Eve for event coordination.
   • Possible travel during the summer based on work requirements.

Required Skills & Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
• Strong organizational skills with attention to detail.
• Ability to multitask and handle unexpected situations professionally.
• Excellent communication and problem-solving skills.
• Experience in handling VIPs, staff coordination, and financial records is a plus.
• Proficiency in Microsoft Office, Google Suite, and basic accounting tools.
• Flexibility to travel internationally as required.

Additional Information:

• This role is ideal for someone looking for long-term stability and hands-on involvement in both business and personal affairs.
• Confidentiality and reliability are key to success in this position.

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