Personal Assistant

We are looking for a responsible, versatile, proactive and highly-organized Personal Assistant to perform personalized administrative duties for a Partner of our firm. In this role, you will be responsible for scheduling meetings, making travel arrangements, handling correspondence, file organization, drive Partner daily to their destination and other duties when required by the Partner.

To ensure success as a Personal assistant, you should exhibit excellent organizational skills and be intuitive to the needs of the Partner, have strong communication skills and work autonomously to provide customized administrative support.

Duties and Responsibilities:

• Able to drive Partner daily to their destination
• It is essential that they drive the partner in a safe, comfortable and professional manner while simultaneously keeping track of navigation, traffic, timing and weather conditions to avoid delays.
• Schedule meetings and appointments
• Manage the Partner’s calendar to accurately assess availability
• Manage travel arrangements, transport and accommodation
• Handle errands as needed
• Copying, scanning and faxing documents as well as taking notes
• Remind the Partner of important tasks and deadlines
• Collating and filing expenses
• Capacity to remain calm and focused when juggling multiple requests and managing a busy calendar
• Other duties as assigned by the Partner

Requirements and Qualifications

• Have a valid driver’s license and maintain a clean driving record
• Always available and able to pickup Partner and drive to client meetings when needed
• Working hours will vary, must be flexible to accommodate the Partners busy schedule
• Professional discretion and confidentiality
• Outstanding organization and time management skills
• Efficient, discrete, flexible, adaptable, proactive
• Ability to multitask and prioritize daily workload
• Proficiency and flexibility with different software systems
• High attention to detail, self-starter personality
• Able to work independently, take initiative
• Excellent communication skills, able to communicate clearly and concisely

We are an equal opportunity employer and welcomes applications from all interested parties. We are pleased to accommodate individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). Accommodations are available on request for candidates taking part in all aspects of the selection process.

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care

Application question(s):

• What is your salary expectation?

Experience:

• relevant : 2 years (preferred)

Licence/Certification:

• Driving Licence (required)

Work Location: In person