PERSONAL ASSISTANT

About the role

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support. This is a full-time position based in Quezon City, Metro Manila. As Personal Assistant to an Executive, you will be the pivotal point of contact between the Chairman and the broader organization, managing the executive's schedule, communications, and special projects with the utmost professionalism and discretion. This role is strategically important to ensuring the Chairman's time is optimized, and the executive's priorities are efficiently executed.

KEY REPONSIBILITIES

• Managing calendar, scheduling meetings, appointments and travel arrangements whilst anticipating conflicts and optimizing time allocation

• Serving as the primary point of contact for internal and external stakeholders seeking access to the Chairman, exercising discretion and judgement in prioritizing requests

• Managing the Chairman's e-mail, phone communications and administrative matters with confidentiality and efficiency

• Maintaining detailed records and files whilst ensuring information security and confidentiality

• Liaising with other departments and external parties to facilitate the objectives and priorities

• Handling sensitive and confidential information with absolute discretion and professionalism

• Accompany and travel as required, including domestic and international business trips.

• Perform other related duties and responsibilities as may be assigned .

What we're looking for

• Minimum of five (5) years of relevant experience as a Personal Assistant, Nurse, Executive Secretary, or in a similar administrative or support role.

• Exceptional organizational and time-management skills, with the ability to effectively prioritize and manage multiple competing demands, exercise sound judgment, maintain confidentiality, and perform efficiently under pressure.

• Excellent written and verbal communication skills in English, with the ability to draft professional correspondence and reports

• Demonstrated ability to maintain strict confidentiality and handle sensitive information appropriately

• Proactive approach to problem-solving with strong initiative and the ability to work independently with minimal supervision

• Excellent attention to detail and commitment to accuracy in all administrative tasks