PERSONAL ASSISTANT

Key Responsibilities:

• Manage the Project Director’s daily schedule, including meetings, conference calls, and appointments. Ensure all arrangements are handled smoothly and prepare relevant materials in advance.
• Act as the main point of contact between the Project Director and internal teams, clients, and vendors. Handle routine communication and coordination tasks.
• Prepare and maintain project documents, reports, presentations, and other related materials. Ensure all documents are accurate and properly archived.
• Arrange and prepare for meetings, including drafting agendas, recording meeting minutes, and following up on action items. Ensure all meeting logistics are managed effectively.
• Coordinate business travel plans for the Project Director, including booking flights, hotels, and transportation. Ensure all travel arrangements are executed smoothly.
• Assist in tracking project progress, preparing progress reports, and conducting data analysis as needed. Collaborate with the project team to ensure timely project completion.
• Handle special projects and tasks assigned by the Project Director, including research and preparation of relevant materials.

Requirements:

• At least 3 years of experience as a Personal Assistant or in an administrative support role
• Fresh graduates are welcome to apply.
• Excellent organizational and multitasking skills, with the ability to manage a busy schedule efficiently. Strong communication and interpersonal skills to handle various business needs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic data analysis skills are a plus.
• Diploma or Degree in Project Management, Architecture, Engineering, Construction Management, or a related field.; additional certifications in administration or project management are preferred.
• Detail-oriented, proactive, and able to maintain a high level of professionalism and confidentiality in a fast-paced work environment. Strong problem-solving skills and team spirit are essential.