Personal Assistant

We are looking for a highly organised, proactive, and trustworthy Personal Assistant to provide administrative and personal support to management. The successful candidate will be responsible for managing schedules, coordinating appointments, handling correspondence, preparing documents, and ensuring daily tasks and arrangements are carried out efficiently and professionally.

Key Responsibilities:

1. Manage the executive’s calendar, appointments, meetings, and daily schedules.
2. Handle correspondence, phone calls, emails, and other communications professionally.
3. Prepare reports, meeting minutes, presentations, and other necessary documents.
4. Coordinate travel arrangements, accommodation, transportation, and itineraries.
5. Assist with personal errands and arrangements when required.
6. Liaise with internal departments, clients, suppliers, and external parties.
7. Maintain confidentiality of sensitive information and company matters.
8. Monitor pending tasks, follow up on deadlines, and ensure timely completion.
9. Perform general administrative duties and provide additional support to management as required.

Job Requirements:

1. Diploma or Degree in Business Administration, Management, or a related field is preferred.
2. Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role is an advantage.
3. Strong organisational, time-management, and multitasking skills.
4. Good verbal and written communication skills in English and Mandarin; additional languages are an advantage.
5. Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
6. Mature, proactive, detail-oriented, and able to work independently.
7. High level of integrity and ability to handle confidential information.
8. Proficient in Mandarin, English, and Malay. Fluency in Mandarin is highly preferred.