Personal Assistant

Company Description: Malsons Media is an entertainment incubator operating across India and North America, with business interests spanning music, films, TV shows, live concerts, and M&A. Since its inception in 2020, the company has built a significant digital footprint in the music industry, particularly within pop and hip hop genres. Malsons has driven global success for artists such as Canadian Punjabi hip hop rapper Shubh, achieving Billboard chart placements, platinum music sales, and international live concerts. Through its sister entity RadF Media and subsidiary Malsons Kala Kranti, the company supports independent and upcoming artists and produces innovative, cutting-edge creative work. Led by founder Shivam Malhotra and a management team with over 100 years of combined global entertainment experience, Malsons focuses on turning creative visions into sustainable careers.

Role Description: We are looking for an exceptional Personal Assistant to the Founder to manage personal, travel and lifestyle logistics. This is a high-trust position requiring discretion, resourcefulness, excellent organisation and the ability to solve problems quickly. The right candidate will take ownership of the details surrounding a busy Founder and his family, so personal commitments operate seamlessly alongside a demanding international business schedule.

This is explicitly a personal operations role. It works closely with the Executive

Assistant but owns the Founder's personal, family, travel and lifestyle logistics.

The Personal Assistant will liaise with the Founder's staff and external parties (vendors), ensure timely communication, and help prioritise tasks and deadlines. The role also includes basic office coordination, organising meetings in the personal space and calls across time zones for family appointments with doctors, and maintaining confidentiality.

KEY RESPONSIBILITIES:

• Experience in managing and coordinating personal scheduling, commitments and appointments.
• Coordinate domestic and international travel, including flights, hotels, ground transportation, airport services, visas and detailed itineraries for the Founder and family.
• Anticipate requirements before trips and important commitments.
• Liaise with household staff, drivers and relevant service providers as required.
• Handle restaurant, hospitality and entertainment reservations. Assist with personal events and guest logistics.
• Manage gifts, deliveries, purchases and personal errands.
• Highly organised, detail-oriented, and able to manage multiple tasks in a fast-paced environment.
• Coordinate closely with the Executive Assistant wherever professional and personal schedules intersect.
• Demonstrate discretion and the ability to handle sensitive information with confidentiality and professionalism regarding the Founder and his family.
• Solve last-minute logistical issues quickly and independently.
• Sound skills in documentation, data entry, record-keeping, and basic administration. Maintain important travel and personal expenses and personal records.

WHAT WE'RE LOOKING FOR:

• 3-6 years of relevant PA, luxury hospitality, concierge or family-office experience.
• Exceptional organisation and attention to detail.
• Strong knowledge of domestic and international travel.
• Highly resourceful - someone who finds solutions rather than explaining why something cannot be done.
• Excellent communication skills and strong service orientation.
• High degree of discretion and confidentiality.
• Comfortable dealing with premium hotels, airlines, restaurants and service providers.
• Calm and responsive when plans change at short notice.
• Experience in hospitality, concierge, hostess, butler, etc. services is definitely welcome.