Personal Assistant

About the role

Provide administrative and personal assistance to the Managing Director, prepare quotations, proposals, invoices, reports, presentations, business letters and other official documents. Coordinate with the Project Team and relevant departments to obtain information and ensure documents are accurate and submitted on time.

Key responsibilities

• Provide administrative and personal assistance to the Managing Director
• Prepare quotations, proposals, invoices, reports, presentations, business letters and other official documents
• Prepare and compile project documentation, tender documents, submission papers and supporting paperwork as required
• Coordinate with the Project Team and relevant departments to obtain information and ensure documents are accurate and submitted on time
• Coordinate work matters, follow up on project updates, deadlines and outstanding tasks
• Arrange meetings, manage schedules and prepare meeting minutes
• Maintain organised records and handle confidential information professionally
• Perform other duties assigned by management

About you

• Diploma or Degree in Business Administration or a related field
• Experience as a Personal Assistant, Executive Assistant or Project Coordinator is an advantage
• Proficient in Microsoft Word, Excel, PowerPoint and Outlook
• Able to prepare quotations, proposals, reports and other business documentation
• Tech-savvy and high knowledge in using AI tools
• Good communication, coordination and multitasking skills
• Proactive, organised, detail-oriented and able to work independently
• Able to communicate in English, Bahasa Malaysia and Mandarin
• Experience in the solar, engineering or project-based industry is an advantage