Personal Assistant

Job Summary

We are seeking a dynamic and highly organized Personal Assistant to provide exceptional administrative support to our executive team. This role is vital in ensuring seamless daily operations, managing complex schedules, coordinating projects, and facilitating effective communication across departments. The ideal candidate will demonstrate proactive problem-solving, impeccable organizational skills, and a positive attitude to help drive productivity and efficiency. This paid position offers an exciting opportunity to work closely with senior leadership in a fast-paced environment, contributing significantly to the organization’s success.

Duties

• Manage and coordinate executive calendars, scheduling meetings, appointments, and business travel arrangements with precision and attention to detail.
• Handle internal communication by drafting emails, memos, and correspondence; proofread documents for accuracy and clarity.
• Organize and plan company events, meetings, and conferences, including venue booking, logistics coordination, and catering arrangements.
• Maintain confidentiality when handling sensitive information such as financial data, personnel records, and strategic plans.
• Utilize productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and project management platforms to streamline workflows.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software; manage invoicing, expense reports, and data entry.
• Facilitate effective project coordination by tracking deadlines, preparing reports, and collaborating with teams across departments.
• Support office management duties including filing systems, front desk responsibilities, managing multi-line phone systems, and overseeing office supplies inventory.
• Coordinate business travel arrangements including flights, accommodations, transportation logistics, and itineraries.
• Use video conferencing software like Zoom or Microsoft Teams for virtual meetings; ensure technical setup is seamless for all participants.

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant supporting C-suite executives or senior management in a fast-paced environment.
• Strong organizational skills with the ability to prioritize tasks effectively while managing multiple projects simultaneously.
• Excellent written and verbal communication skills with professional phone etiquette.
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace (Gmail, Calendar), QuickBooks, and video conferencing tools.
• Demonstrated ability to handle confidential information discreetly and responsibly.
• Experience with event planning and project management methodologies is highly desirable.
• Technical proficiency in office equipment such as multi-line phone systems and document signing platforms like DocuSign.
• Exceptional attention to detail with strong proofreading and transcription skills.
• Ability to work independently with minimal supervision while collaborating effectively within a team environment.

Join us as a Personal Assistant where your organizational expertise will empower our leadership team to excel! This paid role offers an engaging environment where your skills will make a tangible impact on our organization’s efficiency and success.

Pay: $24.47 - $29.47 per hour

Expected hours: 1.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: Remote