Personal Assistant

Executive & Personal Assistant to Chairman

Location: Hong Kong

Employment Type: Full Time

About the Role

We are seeking a highly organized, proactive and trustworthy Executive & Personal Assistant to support the Chairman in both business and personal matters.

This role requires exceptional coordination skills, attention to detail and the ability to handle confidential information with discretion. The successful candidate will act as a key liaison between Hong Kong and Mainland China teams while managing complex schedules, travel arrangements and daily priorities.

This is an excellent opportunity for candidates who enjoy working closely with senior executives in a fast-paced and dynamic environment.

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Key Responsibilities

Executive Support

• Manage the Chairman's calendar, appointments and meeting schedules
• Coordinate domestic and cross-border business travel arrangements
• Arrange flights, hotels, transportation and travel itineraries
• Prepare meeting schedules, reports, presentation materials and correspondence
• Monitor follow-up items and ensure timely completion of assigned tasks
• Liaise closely with internal teams and external business partners
• Coordinate with executive support teams and secretarial teams in Mainland China

Personal Support

• Assist with personal appointments and daily arrangements when required
• Coordinate family travel and personal logistics
• Arrange restaurant reservations, gifts and event bookings
• Handle ad hoc personal matters with professionalism and confidentiality

Communication & Coordination

• Serve as a key point of contact among Hong Kong, Shenzhen, Xi'an and Yulin teams
• Facilitate effective communication between senior executives and various stakeholders
• Support special projects and urgent assignments as required

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Requirements

• Bachelor's Degree or above
• Minimum 2 years of Executive Assistant, Personal Assistant, Office Manager or related experience
• Experience supporting senior executives is highly preferred
• Excellent organizational and multitasking skills
• Strong problem-solving and contingency planning abilities
• Able to work independently and remain calm under pressure
• High level of integrity and confidentiality
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Language Requirements

• Fluent Cantonese
• Good command of Mandarin
• Good written and spoken English

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Travel Requirements

• Based primarily in Hong Kong
• Occasional business travel may be required

Business trips are typically short-term and generally around one week in duration.

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Ideal Candidate

We are looking for someone who:

• Enjoys supporting senior executives
• Has a strong sense of responsibility and ownership
• Can anticipate needs before being asked
• Handles confidential matters professionally
• Is flexible, resourceful and solutions-oriented
• Thrives in a fast-changing environment

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What We Offer

• Competitive remuneration package
• Direct exposure to senior management
• Dynamic and entrepreneurial working environment
• Opportunity to develop executive-level coordination and management skills
• Long-term career development opportunities