Personal Assistant

We are seeking a highly organized, proactive, and discreet Personal Assistant to provide comprehensive executive and administrative support to senior leadership. In this pivotal role, you will manage complex daily calendars, streamline high-level correspondence, facilitate seamless domestic and international travel logistics, and serve as a reliable gatekeeper for incoming requests. Working closely with internal stakeholders and external partners, you will play a critical role in optimizing operational efficiency, ensuring timely execution of key priorities, and maintaining strict confidentiality across all professional and personal matters to support business objectives.

Responsibilities:

• Plan and oversee frequent, complex international personal and business travel arrangements, including commercial flights, private charters, ground transportation, luxury hotel accommodations, visas, and seamless daily itineraries.
• Efficiently manage the Director’s personal appointments, family calendar, household administrative matters, and ad-hoc personal tasks with absolute discretion.
• Continuously monitor travel and event schedules, anticipate potential disruptions or edge cases, and deliver swift, effective contingency solutions before issues arise.
• Establish clear, periodic briefing mechanisms (e.g., brief daily syncs, real-time status alerts) to provide total visibility over business and personal logistics.
• Organize executive meetings, produce precise and actionable meeting minutes, draft official correspondence, and prepare analytical reports for executive leadership.
• Leverage advanced AI tools (e.g., Gemini, Perplexity) to synthesize complex information, extract insights, and draft initial proposals—subsequently performing rigorous fact-checking to deliver high-quality, actionable recommendations.

Qualifications & Personal Attributes:

• Minimum 5 years of proven experience as a Personal Assistant, Executive Secretary, or Senior EA supporting C-suite executives or High-Net-Worth Individuals (HNWIs).
• Solid track record in complex global travel management; deep familiarity with luxury hospitality networks, VIP concierge services, and agency platforms.
• Proficient in using generative AI applications to optimize daily workflows, analyze data, and create impactful executive summaries, with strong awareness of corporate data privacy.
• Exceptional verbal and written English and Cantonese (Mandarin is a strong plus). Outstanding mental agility, able to communicate key points crisply and concisely under high pressure.
• High emotional intelligence, meticulous attention to detail, proactive mindset, and strict adherence to confidentiality.