PERSONAL ASSISTANT

About the role

A secretarial and administrative role supporting the Director's day-to-day operations, including management of personal, private and confidential matters, procurement and shipping coordination, and diverse ad-hoc tasks. Possesses a good command of English and proficiency in Chinese, as the role requires working closely with Chinese-speaking clients and suppliers.

Key responsibilities:

• Manage and support the Director's day-to-day secretarial, administrative and operational matters.
• Assist in procurement and shipping-related matters, including coordination with suppliers and relevant parties.
• Handle personal, private and confidential matters for the Director and the Director's immediate family members, as instructed.
• Contribute actively to team success and handle diverse ad-hoc tasks and special assignments as required.

Requirements:

• Diploma or Degree in Business Studies, Business Administration, Management, Secretarial Studies, or an equivalent qualification.
• 1–2 years of relevant experience in secretarial/administrative with procurement and shipping.
• Good command of English and proficiency in Chinese to effectively communicate with Chinese-speaking clients and suppliers.
• Proficient in Microsoft Office and other general office applications, with good multitasking and organizational skills.
• Positive and proactive attitude, with a strong sense of responsibility and the ability to adapt to changing priorities.
• A collaborative team player with strong interpersonal and communication skills.
• Able to exercise a high degree of discretion, tact and professionalism, particularly when handling private and confidential matters.