Personal Assistant

Job Overview

We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative and executive support. This role involves managing complex calendars, coordinating projects, handling confidential information, and facilitating smooth communication between executives and internal or external stakeholders. The ideal candidate will possess strong technical proficiency, excellent communication skills, and the ability to multitask efficiently in a fast-paced environment. Experience in office management, event planning, and working closely with C-suite executives is highly desirable. This position offers an opportunity to contribute significantly to organizational success while developing your professional skills.

Duties

• Manage and coordinate executive calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace
• Handle internal communication channels such as multi-line phone systems, email correspondence, and video conferencing software to ensure timely information flow
• Assist with event planning and organizing corporate events or meetings, including logistics and vendor coordination
• Prepare and edit documents, reports, presentations, and transcriptions utilizing productivity software such as Microsoft Office and Google Workspace
• Perform data entry, filing, and bookkeeping tasks using QuickBooks or similar accounting software
• Support project coordination efforts by tracking deadlines, deliverables, and progress updates across various initiatives
• Manage confidential information with discretion while maintaining professionalism in all interactions
• Facilitate business processes through office management duties like filing, managing office supplies, and handling incoming correspondence
• Collaborate with C-suite executives on special projects or assignments requiring high-level organizational skills
• Utilize technical proficiency in office tools to improve workflow efficiency and productivity

Requirements

• Proven experience as a personal assistant or executive administrative support role with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets), and productivity software such as DocuSign
• Experience with calendar management tools like Microsoft Outlook Calendar and Google Calendar
• Excellent typing skills along with strong writing abilities for professional communication
• Familiarity with event planning, project management, bookkeeping (QuickBooks), and office management practices
• Ability to handle confidential information with integrity and discretion
• Strong interpersonal skills including phone etiquette and customer service experience
• Technical proficiency in video conferencing software (Zoom, Microsoft Teams) and multi-line phone systems
• Ability to work independently with minimal supervision while collaborating effectively within a team environment
• Exceptional organizational skills with attention to detail and ability to prioritize tasks effectively
• Prior experience working as an executive assistant or in a similar administrative capacity is preferred

This role is integral to maintaining operational efficiency at the executive level while providing opportunities for professional growth within a dynamic organization.

Pay: $45.00 - $60.00 per hour

Expected hours: 3.0 – 4.0 per week

Work Location: In person