Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to support executive leadership and streamline daily operations. This role offers an exciting opportunity to be the backbone of a busy professional environment, ensuring smooth communication, efficient scheduling, and flawless execution of administrative tasks. The ideal candidate will thrive in a fast-paced setting, demonstrate exceptional organizational skills, and possess a proactive attitude to anticipate needs and deliver outstanding support. Join us to be part of a vibrant team dedicated to excellence and innovation!

Responsibilities

• Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace.
• Handle internal communication efficiently by drafting emails, memos, and correspondence with professionalism and clarity.
• Organize and plan events, meetings, and conferences from start to finish, ensuring all logistics are flawlessly executed.
• Provide executive administrative support by preparing reports, proofreading documents, transcribing audio recordings, and managing data entry tasks.
• Oversee office management duties such as filing, front desk responsibilities, managing multi-line phone systems, and maintaining office supplies inventory.
• Collaborate with C-suite executives on project coordination efforts using project management software to ensure deadlines are met.
• Handle bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking.
• Maintain confidentiality when handling sensitive information and ensure compliance with company policies at all times.

Requirements

• Proven experience as a Personal Assistant or Executive Assistant with strong office management skills.
• Excellent organizational skills with the ability to multitask effectively in a fast-paced environment.
• Proficiency in productivity software such as Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and video conferencing tools like Zoom or Microsoft Teams.
• Demonstrated experience in event planning, project coordination, bookkeeping, and data entry.
• Exceptional written and verbal communication skills with strong phone etiquette.
• Ability to handle confidential information discreetly while maintaining professionalism at all times.
• Technical proficiency in managing calendars, scheduling tools, file management systems, and internal communication platforms.
• Strong typing skills with high accuracy; experience with transcription and proofreading is preferred.
• Flexibility to adapt to changing priorities while maintaining attention to detail.
• Prior experience working as an executive assistant or in an office environment is highly desirable.

Join us in this vital role where your organizational prowess will empower our leadership team to achieve their goals while you develop your career in a supportive and energetic environment!

Pay: $27.63 - $38.45 per hour

Expected hours: 35.0 per week

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Oklahoma City, OK 73115