Personal Assistant

About the role

Key responsibilities

• Manage and coordinate the Director's daily schedule, appointments, meetings, and travel arrangements.

• Coordinate meeting arrangements, prepare meeting agendas, record meeting minutes, and maintain accurate notes and follow-up action items.

• Organise, monitor, and update the Director's to-do lists, reminders, deadlines, and business priorities.

• Handle confidential documents, business information, and correspondence with professionalism and discretion.

• 负责管理与协调董事的日常日程、预约、会议及出差行程安排。

• 负责会议的筹备与协调，制定会议议程，记录会议纪要，并跟进后续执行事项。

• 整理、监控并更新董事的待办事项、提醒通知、截止日期及业务优先事项。

• 专业且谨慎地处理机密文件、商业信息和往来函件

Requirements

• Minimum SPM qualification; candidates with a Diploma or higher qualification will be an advantage.

• Previous experience as a Personal Assistant, Administrative Assistant, or in a similar role will be an advantage.

• Good command of English and Chinese, both written and spoken.

• Proficient in Microsoft Office, including Word, Excel, PowerPoint, and Outlook or equivalent scheduling tools.

• Strong organisational, coordination, and time-management skills.

• Responsible, proactive, detail-oriented, and able to follow up on tasks independently.

• Able to manage multiple priorities, meet deadlines, and adapt to changing schedules.

• High level of integrity and discretion when handling confidential information.

• 具备大马教育文凭（SPM）或以上学历；拥有大专（Diploma）或更高学历者优先考虑。

• 具有个人助理、行政助理或类似岗位的工作经验者优先考虑。

• 具备良好的中英文读写及口语沟通能力。

• 熟练使用 Microsoft Office 办公软件（包括 Word、Excel、PowerPoint 和 Outlook）或同等日程管理工具。

• 具备出色的沟通与人际交往能力，能够与各层级员工及外部人员进行专业接洽。

• 工作责任心强，积极主动、注重细节，能够独立跟进并落实各项任务。

• 能够妥善管理多项优先事务、按时完成工作，并能灵活适应日程变动。

• 在处理机密信息时具备高度的职业操守与保密意识。